As a visitor to our website, you may be asked to provide certain personal information about yourself including your name and contact details. The following explains how we, the Basingstoke Carnival Hall (Basingstoke Hindu Society), use data about living individuals.
We believe that thriving communities with caring people and strong voluntary groups give everyone the chance to achieve their best. Thriving communities are built on time, money, and effort that enable ambition to be achieved, potential fulfilled, and ends to be met. We use personal data to help organize the giving of that time, money, and effort in Basingstoke and the wider South East of England.
We hold data on those who have given financial or other support to the Community Foundation, those who might do, and those who apply to the Community Foundation for grants, whether on behalf of an organisation or personally.
The majority of the information we hold about you has been provided directly to us by you. In some cases, we may collect data from someone else. Examples include where existing supporters tell us you may be interested in supporting our work and suggest your name to us, or data collected via a service provider like JustGiving or Virgin Money Giving. We also collect data from publicly available sources. Examples include information gathered from a news article or online media, including social media like LinkedIn or Twitter. We may also use publicly available directories and similar information such as Companies House.
The following outlines what we do depending on your relationship with us.
We may use data obtained other than from you to ensure that your contact details are up to date, to plan our fundraising, and to ensure that appropriate due diligence is carried out to safeguard the assets and reputation of the Community Foundation.
We process some of the information described below in order to solicit and process applications for grants from the Community Foundation. Some of the information may also be processed as described above under “Supporters and Volunteers” since many grantees also volunteer for the Community Foundation or support its work in some way.
We keep your data secure in our database with appropriate security mechanisms in place. In principle, we do not share your data with anyone else or any other organization unless we have your consent to do so. Examples are given below: We will provide information to HMRC on gift-aided donations since we have a legal obligation to do so.
We may share information with organizations that help us to identify people who may be interested in supporting the Community Foundation. We will also share information as required to do so by law.
We may also share information with organizations with whom we have a Data Processing Agreement, to provide specific services to us. An example would be providing data to a mailing house to send out our newsletter. In these cases, we ensure that the organization only uses the data for the purpose we have specified and that they have appropriate security standards in place.
We will not sell your data to any other organization.
We will not transfer your data outside of the European Economic Area (EEA) unless that country has equivalent standards of data protection law to those in the UK. If we need to transfer your data outside of the EEA, we will tell you about it and ensure that appropriate safeguards are in place before doing so. By submitting your personal information to us you agree to this transfer, storing, or processing at a location outside of the UK.
The law requires us to tell you the basis on which we process your data.
Some activities (for example sending you emails which promote the Community Foundation’s interests) require your consent. If the law requires your consent to process data in a certain way, then we will obtain it before carrying out that activity.
Other activities are carried out to fulfill a contract or agreement. Examples include holding funds which are subject to Philanthropy Agreements, membership or processing a ticketed event. Each requires us to know who you are and to process your information in order to do the things you have asked us to do. If a contract is in place, we will process your data based on that contract.
In all other cases the law allows us to process your data if it is in our legitimate interest to do so, but only so long as we need to and not your “interests or your fundamental rights and freedoms are not overridden”. Practically speaking this means we carry out an exercise to check that what we do will not cause you harm by processing your data. The processing is entirely in line with this privacy notice.
We will keep hold of data as long as is needed to complete the task for which it was collected. Relationships between donors, grantees and the Community Foundation are often long term, and so we expect to keep your data for as long as that relationship exists, until we no longer need it.
If you are unhappy with the way we have processed your data, you can complain to the Office of the Information Commissioner, Wycliffe House, Water Lane, Wilmslow, SK9 5AF. Tel: 0303 123 1113 https://ico.org.uk/
Carnival Hall, Council Rd, Basingstoke RG21 3DH
Website: https://carnivalhall.org
Email: bhs_mailing@yahoo.co.uk
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